SATSHOW WEEK
March 23-26, 2026
Walter E. Washington Convention Center // Washington, DC
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March 23-26, 2026
Walter E. Washington Convention Center // Washington, DC
Where is the SATELLITE x GovMilSpace 2026 taking place?
SATELLITE x GovMilSpace will take place at the Walter E. Washington Convention Center in downtown DC. The Exhibit Hall (SATELLITE x GovMilSpace Pavilion) will be in Halls A & B, with the conference sessions taking place on the 100 level.
What are the dates of the Conference?
SATELLITE x GovMilSpace will take place from Monday, March 23, through Thursday, March 26, 2026. The Exhibition is open from Tuesday, March 24, to Thursday, March 26.
What are the move-in hours?
Thursday, March 19: 1:00 p.m. – 5:00 p.m. (600 sq ft +)
Friday, March 20: 8:00 a.m. – 5:00 p.m.
Saturday, March 21: 8:00 a.m. – 5:00 p.m.
Sunday, March 22 8:00 a.m. – 5:00 p.m.
Monday, March 23: 8:00 a.m. – 5:00 p.m.
What are the Exhibit Hall hours?
The Exhibit Hall is open during the following hours:
Tuesday, March 24: 10:00 a.m. – 5:45 p.m.
Wednesday, March 25: 9:00 a.m. – 6:00 p.m.
Thursday, March 26: 9:00 a.m. – 1:00 p.m.
What is included with my booth?
Do we have to provide proof of insurance coverage?
Yes, per section 21 of the Exhibitor Space Contract that you signed all exhibitors are required to provide proof of insurance coverage in advance of the event. The COI should list Access Intelligence as the Certificate Holder and show the following coverage: (1) Commercial general liability insurance coverage (minimum of $1,000,000 USD), including protective and contractual liability coverage for bodily injury and property damage, (2) employers liability insurance; (3) worker’s compensation/occupational disease coverage in full compliance with federal and state laws, (4) comprehensive general liability automobile insurance covering owned, non-owned, and hired vehicles, including loading and unloading hazards.
Who should we send the COI to?
The COI (Certificate of Insurance) can be sent to Jessica Gignac at [email protected] by February 27, 2026.
How do I make hotel reservations for SATELLITE x GovMilSpace 2025?
Reservations can be made directly with Connections Housing online or by calling them at (702) 625-5496 or e-mail at [email protected].
I need block of 10 more rooms for my company. What is the best way to handle?
Complete the group booking form online, and Connections Housing will follow up with you.
I was just reached out to by X housing company saying they have rooms for SATELLITE x GovMilSpace 2026. Is this legit?
Unless the e-mail came directly from SATELLITE x GovMilSpace 2026 (SATShow Week) or Connections Housing then they are NOT affiliated with the events. Please be vigilant if approached by any company that implies or claims to be an official housing provider of SATELLITE x GovMilSpace. We have been made aware of housing companies or travel agencies that may be aggressively pursuing you, or your company, to book your guest rooms through their company at supposedly significant discounts.
What is the official cut-off date for hotel reservations?
Friday, February 13. After this date Connections Housing will still be able to assist you but the number of hotels and the available rate will be more limited which is why we encourage everyone to book early.
What is the cancellation policy for hotel rooms?
For exhibitors with an exhibitor sub-block (10 or more rooms) the cancellation date is January 16, 2026. For individual reservations the cancellation deadline is 72 hours in advance of arrival.
Why is the cancellation deadline different for exhibitor sub-blocks and individual reservations?
An exhibitor sub-block has significantly more room nights attached to it and if those rooms are released at the last minute then it leaves us with little time to resell them which could result in a financial penalty to SATELLITE.
Are shuttles provided to/from the hotels?
No, we purposely only contracted hotels that are within walking distance. However, if needed you do have the option of calling a Taxi/Uber/Lyft for a nominal fee.
I’m interested in meeting space and/or suites at one of the contracted hotels. What is the process?
If you would like meeting space and or a suite the first thing you need to do is to obtain approval from SATELLITE by reaching out to Michael Cassinelli or Jess Gignac. Approval is contingent on being an exhibitor/sponsor with a minimum investment of $30,000. Once approval is given we will put you in touch with the hotel to work out the arrangements.
Who is the General Services Contractor (Decorator) for the show?
Freeman is the General Services Contractor and they can be reached at (888) 508-5054 or by e-mail at [email protected].
Where can I find the Exhibitor Services Manual?
Coming soon.
What is the Freeman Advance Order Deadline?
Coming soon.
I’m not seeing my company on Freeman’s site, how can I add myself?
Enter all of your personal information then click Review & Agree to Privacy Policy. A window will appear with our Privacy Settings that you will want to review before checking the box and hitting Continue. On the following page, click the “Find Your Show” button to access your Dashboard.
When can I ship my materials to the Freeman Advance Warehouse?
Coming soon.
What is the Advance Warehouse address?
Exhibiting Company Name / Booth #
SATELLITE 2026
C/O FREEMAN
6571 WASHINGTON BLVD,
ELKRIDGE, MD 21075
Shipment acceptance dates coming soon.
When can I ship directly to the Convention Center?
The first day you can ship directly to the Convention Center is Thursday, March 19. ANYTHING SENT EARLIER WILL BE REFUSED.
What is the Show Site address?
Exhibiting Company Name / Booth #
SATELLITE 2026
c/o FREEMAN
Walter E. Washington Convention Center
801 Mt. Vernon Place
Washington, DC 20001
Accepting shipments beginning on Thursday, March 19. Anything sent earlier will be REFUSED by the venue.
Is there a charge for shipping my materials to the Warehouse or Show Site?
Yes, there is a charge of $1.57 per pound of materials received. This is called material handling and it will ensure the freight is delivered direct to your exhibit booth.
Do I need to provide floor covering for my booth?
Yes, all booths must have floor covering. Any booth without floor covering will have carpet forced on them onsite and will be responsible for all related costs.
Once onsite, how do I order additional items for my booth?
You can either stop by the exhibitor services desk and place the order or if it’s for Freeman you can also place it online in your Freeman account using Concierge Elite.
How do I have Freeman pick up my empty containers once I’m done unpacking?
Empty stickers are available at the service desk (make sure you double-check if they have them colored coded by section of the floor). Once your container is ready to be removed, place the sticker on it and Freeman will pick it up. At the close of the show, Freeman will begin returning the containers which may take several hours.
Is there anything I can do to expedite receiving my crates at the end of the event?
In your Freeman Online account under Shipping, Material Handling you will be able to purchase priority return labels. These are limited and are available on a first come, first serve basis.
Is union labor requires for installation/dismantle of the exhibit booths?
The installation and dismantling of prefabricated displays comes under the jurisdiction of the carpenters’ union. However, two (2) full-time exhibiting company employees may work without Carpenter Labor for one (1) hour on the installation (move-in) and one (1) hour on the dismantle (move-out) without union labor on booths that are larger than 10’ x 10’. Exhibitors may work in booths 10’ x 10’ or smaller without the use of union labor.
Exhibitors are not permitted to use POWER TOOLS (electric drills, power saws, etc.) on booths of any size. Manual tools such as hammers, screwdrivers, ratchets, pry bars, etc. are allowable for exhibitor use within size and time limitations. Exhibitors may not borrow tools, ladders or other equipment from the exhibit facility and/or Freeman.
Are we allowed to carry items into the Exhibit Hall ourselves?
Exhibitors may hand carry their own materials in the exhibit hall. The use of dollies, flat trucks or other mechanical equipment is not permitted. Bellman from the Marquis will not be allowed to drop materials to the booths and will be turned away by security.
The center has a hand carry entrance available at the southwest corner of 9th and Mt Vernon St.
What are the maximum height limits?
Inline Booths: 8’ | Perimeter Booths: 12’ | Island Booths: 25’
I’m using another company besides Freeman for booth install/dismantle. Is this allowed and what is required?
Coming soon.
What are the insurance requirements for EACs?
The EAC must keep in effect an insurance policy covering the duration of March 24 through April 4 that is in agreement with the Insurance Requirements set forth by AI. An original Certificate of Insurance must be submitted to AI by Friday, February 6, 2026.
Insurance must include worker’s compensation/employer’s liability in the amount of $1,000,000; and comprehensive general liability in the amount of $1,000,000; and must meet the requirements established by the District of Columbia, Washington DC and name Access Intelligence as the Certificate Holder with Freeman and the Walter E. Washington Convention Center listed under Additional Insured.
How many badges come with the booth?
Every 100 sq. ft. of space receives four (4) booth personnel passes and one (1) conference pass. Additional booth passes can be purchased for $35 and discounted exhibitor rates are available on conference passes.
How do I register my booth staff?
Exhibitor registration launches in fall 2025.
Are booth personnel able to attend the Conference sessions?
No, booth personnel passes don’t include access to the sessions outside of the Opening General Sessions. However, discounted pricing is available if you would like to upgrade. Packages and pricing can will be available soon.
Will badges be mailed in advance of SATELLITE x GovMilSpace 2026?
No, all exhibitor badges must be picked up onsite. Exhibitor Registration, located right outside of Hall A, will be open beginning Sunday, March 22, at 8 a.m. Before Sunday, all exhibitors can access the show floor with a wristband through Security.
I ran out of exhibitor booth passes, can I register my staff with Free Exhibit Hall passes instead?
No, you will need to purchase additional booth passes all staff members. The Free Exhibit Hall pass does not provide the same access privileges as exhibitor booth pass with regards to the show floor and doesn’t allow them on outside of exhibit hall hours.
Can I pick up all of my staff badges at once?
In order to pick up all of your staff badges at once, you will need reserve a pick-up time which can be done through the registration dashboard found in the Exhibitor Resource Center.
*We cannot accommodate group printing onsite without a reserved pick-up time. The deadline to schedule a group badge pick up will be available soon.
I need to swap out a member for someone else. Is that permitted?
Yes, in advance of SATELLITE x GovMilSpace 2026 you will be able to make that edit in registration. If onsite, stop by registration, and they will be able to make that switch. However, if the badge you are attempting to swap out has already been picked up, we won’t be able to make the change.
Do I need to use my exhibitor booth allotment for I&D Labor?
No, they will need to check-in at the security desk and they will be given a wristband which will allow access to the exhibit hall for set-up and move-out. They will not be able to access the hall once the show opens without a badge.
How do I update my company listing online?
Your company listing can be updated in the Exhibitor Resource Center.
What other marketing opportunities are included with our booth?
In the Exhibitor Resource Center, you will be able to:
Is the attendee list available to exhibitors?
No, we do not make the attendee list available due to privacy concerns with our attendees. We do offer the option to do a pre or post-show e-mail blast for a fee and will be sent out by the show. Please contact Michael Cassinelli (SATELLITE) at [email protected] or Paula November (GovMilSpace) at [email protected] for more information.
I just received an e-mail offering to sell me the attendee list. Is this a legitimate offer?
No, we’ve heard of companies reaching out to our exhibitors, offering to sell them the attendee list. Please know that they are not affiliated with SATELLITE x GovMilSpace 2026 and therefore do not have access to the attendee list.
Is the Press List available to exhibitors?
Coming soon.
I’m interested in becoming a sponsor, who should I talk to about available options?
You can reach out to Michael Cassinelli (SATELLITE) at [email protected] or Paula November (GovMilSpace) at [email protected] to customize a sponsorship that will give you maximum exposure pre-show, onsite and post-show.